Start before you clean up
The most useful documentation happens before anything is moved or discarded. Once cleanup begins, items get combined, thrown out, or lost, and the record gets harder to rebuild. Walk each room and capture what is there first.
If the property is not safe to enter, wait for clearance from the fire department or your restoration team. Safety comes before any inventory.
What to capture for each item
You do not need to be perfect. Capture what you can, and capture more detail on higher-value items.
| Field | Why it matters |
|---|---|
| Photo | Shows the item and its condition |
| Brand and model | Lets an accurate replacement price be found |
| Quantity | Sets of items add up quickly |
| Age and condition | Used later for depreciation |
| Receipt or source | Supports the value if you have it |
Organize by room
Working room by room keeps the list complete and easy to follow. Open drawers, closets, and cabinets. Small items such as kitchenware, tools, linens, and electronics are easy to overlook and often make up a large share of a contents claim.
Turn photos into values
Once you have photos and a list, each item needs a replacement cost value. Doing this by hand means searching retailer sites item by item, which can take hours or days on a contents-heavy loss. ContentsIQ turns your photos and lists into replacement cost values with the evidence attached, then your team reviews each one before it is final. It documents and values contents. It does not replace your adjuster or restoration team.
Work with your adjuster or restoration team
Your documentation supports the professionals handling the claim. Clear, organized records make their job easier and keep the process moving. ContentsIQ is built to complement that work, not to negotiate on anyone's behalf or promise a particular outcome.